Role of HRIS in
Improving Modern HR Operation
A Human Resources Information
System (HRIS) is the
integration of software, hardware, support functions and system policies and
procedures into an automated process designed to support the strategic and
operational activities of the human resources department and managers
throughout the organization.
HRIS are system used to data collection, recording, storage, analysis, and retrieval systems for an organization's human resources. The human resource manager's job has traditionally included gathering data on various elements of work life, such as wage and payroll, compensation, leave, accidents, superannuation, and employee perks.
Functions of HRIS
Nature and Benefits
of HRIS
Modern human resource information systems are comprehensive,
accurate and accessible systems for recording employee and work data relevant
to HRM, HR and organizational planning.
HRIS is the system used to acquire, store, manipulate,
analyze, retrieve and distribute pertinent information regarding an organization
‘s human resources.
Its purpose is to facilitate, or support, straight, tactical
and operational decision making, to avoid litigation, to evaluate programs,
policies, or practice and daily operations Specific benefits of such systems
include:
i.
Improved
planning and program development using decision support software. Faster
information processing and improved response times
ii.
Decreased
administrative and HR costs
iii.
Accuracy
of information
iv.
Enhanced
Communication at all levels. Not all systems fulfill all these requirements,
nor is such a complete system suitable for all organizations. Essentially
however all HRIS contain information on:
· Employees
· Jobs and work conditions
· Positions
· HR events (e.g. recruitment.
training and development, performance
appraisals,
and terminations).
Comprehensive
and integrated HRIS can be used widely -in administrative, operational and
strategic fields by HR and other managers.
HRIS enables the human resource department to make a more
active role in organizational planning. Computerization will make forecasting more
timely, cost effective, and efficient.
Integration and storage in a single database all of the human
resources information. HRIS will accelerate the process of comparing costs and
benefits of human resources activities.
An effective HRIS will facilitate the east storage and
retrieval of human resources records that are very vital for operations. Human
resources information systems (HRIS) can play an important part in a company’s
HR function.
After all, we live, work and play in the information age.
Implementing an effective HRIS can be sure-fire for HR to stay on the cutting
edge in its bid to deliver more effective and streamlined service.
Types of Human
Resource Information (HRIS)
Operational HRIS
These systems include information about the organization ‘s
positions and employees and about governmental regulations.
1.
Employee
Information Systems:
2.
Position
Control Systems
3.
Applicant
Selection and Placement Information Systems:
4.
Performance
Management Information Systems:
5.
Government
Reporting and Compliance Information Systems:
Tactical HRIS
Tactical information systems provide managers with support
for decisions that emphasize the allocation of resources. Within the human
resource management area, these decisions include recruitment decisions; job
analysis and design decisions, training and development decisions, and employee
compensation plan decisions.
1.
Job
Analysis and Design Information Systems
2.
Recruiting
Information Systems
3.
Compensation
and Benefits Information Systems
4.
Employee
Training and Development Systems
Strategic HRIS
1.
Information
Systems Supporting Workforce Planning
2.
Information
Systems Supporting Labor Negotiations
3.
Specialized
Human Resource Information Systems Software
HRIS is developed around six main areas of human resource management
viz., e-recruitment/applicant tracking, e-training, e- payroll, e-benefits, e-self-service
and e-time and labour management.
1.0 E-recruitment / Applicant Tracking:
2.0 E-training
3.0 E-payroll
4.0 E-benefits
5.0 E-self-service human resource
6.0 E-time and labour
Reference
Mumford, E., (2003). Redesigning Human Systems. Idea Group,
USA. http://www.citeman.com/8026-hris-implementation-pitfalls/#ixzz17xh9KkIx
Mercer Human
Resource Consulting, (2007). HR transformation in Europe: A Mercer Study.
Survey Report. http://www.proboards.nl/data_docs/HRT_Europe_Report_07.pdf
This article clearly discuss the Role of HRIS in Improving Modern HR Operation with practical aspect. grate article
ReplyDeleteAs each and every business function being more technological, why HR cannot ? HRIS which is a software tool that helps automate HR processes hence minimizing the effort caused by onerous paperwork and repeated chores. The HR department's jobs are made simpler by having all employee data and information in a single system. The HR role may be more streamlined with this.
ReplyDeleteAs explained above, HRIS is very important in maintaining the efficiency and accuracy of HR records. It will also minimize costs and time taken for paperwork.
ReplyDeleteAn HRIS is a centralized database that keeps track of application tracking, onboarding, employee demographics, compensation and benefits options, time monitoring, and much more. It will also cut down on paperwork costs and time.Well written blog.
ReplyDeleteA human resource information system's goals are to maintain data accurate and useful while also speeding up HR processes. You have clearly described HRIS and its importance of HRIS. Good Luck
ReplyDeleteHRIS is critical for keeping HR records up to date and efficient. The goals of a human resource information system are to keep data accurate and usable while also accelerating HR procedures.Well written blog
ReplyDeleteAs previously said, HRIS is critical for keeping HR data-efficient and accurate.
ReplyDeleteIt also cuts down on paperwork expenditures and time.
HRIS is essential for maintaining accurate and effective HR records. A human resource information system's objectives are to maintain data accurate and useable while also speeding up HR procedures.
ReplyDeleteAs mentioned by you, HRIS enables the HR department to spend less time on clerical tasks, helps ensure the accuracy of employee data and can enable employees to take a greater role in the management of their information. Good blog
ReplyDeleteAs you mentioned, HRIS enables the HR department to spend less time on clerical tasks, helps ensure the accuracy of employee data and can enable employees to take a greater role in the management of their information. Good blog
ReplyDeleteManaging employee information and data is an utmost important function of modern business world. In the present data is very valuable resource that an organization has. Accordingly application of HRIS will be an definite advantage to an organization. You clearly explained the importance and the benefits of the HRIS systems. Very good article .all the best.
ReplyDelete